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Seasonal catalogues are one of CataList’s core features. They will most frequently be a publisher's new seasonal or monthly catalogues, but backlist and annual catalogues can also be created.
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Titles must be added to a seasonal catalogue first before other users can find the titles in search or add them to their own catalogues. Once a seasonal catalogue is published on the site, it can be viewed by anyone who visits CataList, making it easy for interested buyers to browse those titles without logging in.
Follow the instructions on this page to create, edit,
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and publish
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your seasonal catalogues.
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Catalogue Status
Seasonal catalogues have four possible statuses that define who has access to view the catalogue, and where it displays on the system.
Draft: Catalogues are initially created in draft status. Seasonal catalogue in Draft can be seen only by user in the account that owns that catalogue, and is listed only in the catalogue table on My Page. In order to share the catalogue outside of your account you will need to publish your catalogue to the trade-only or fully publish it.
Trade-only: If you need to sell into accounts early, but aren't ready to let the whole world know about your forthcoming title list, you can release a catalogue to the book trade only. This means that only people logged into CataList as retailers, libraries, wholesalers or sales agents can see the catalogues and the titles contained within them. If you are using this limited release stage, you can also set a full publish date in the future when you want everyone to be able to access the catalogue. You can also bypass this step and fully publish a catalogue immediately.
Published: Catalogues in Published status can be viewed by anyone whether or not they are logged into CataList - retailers, libraries, media, bloggers and the general public can browse these titles and see them returned in search. Published catalogues are listed on the home page and your publisher page.
Archived: Older catalogues that don't need to be referenced as often can be sent to the archive. Archived catalogues are available for anyone to view, and active titles in archived catalogues return in search. The catalogues no longer display on the main publisher page, but can be accessed in a list by clicking on the Archived Catalogues link. Archived catalogues can also be hidden in user catalogue tables on My Page.
See the detailed steps below on creating and releasing your seasonal catalogues.
How to Create a Seasonal Catalogue
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From My Page, click Catalogue Creation and then the New Catalogue button.
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In Step 1 of 2, tell us about your catalogue and its contents.
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Create a seasonal catalogue
Click any thumbnail to view at full size.
1. From My Page, open the Catalogue Creation tab and click New Catalogue.
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Catalogue Editors and Account Managers in Publisher-type accounts are the only CataList users who can create, edit, or publish seasonal catalogues. If you need access to create seasonal catalogues for your account, contact your Account Manager. |
2. In Step 1 of 2, fill in the form with your catalogue details. Both the required and optional content entered in the form can be edited once the catalogue is created. For more information about the required and optional fields, expand the corresponding sections.
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Once this information is complete, click "next."
4. In Step 2 of 2, click Next to import data from BiblioShare for your catalogue. You are returned to My Page, where the catalogue is created as a draft.
ISBN errors
In Step 2 of 2, the system confirms the number of ISBNs to be added to the catalogue and notifies you of any errors, such as duplicate ISBNs as well as whether any ISBNs are missing from BiblioShare.
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When a seasonal catalogue is in Draft status, it is only viewable by users within the same company's account. Draft catalogues can be published to the CataList site by account users with Account Manager or Catalogue Editor access.
Once in Published status, catalogues are viewable by anyone who visits the CataList website, unless the catalogue has been designated as "trade-only." Trade-only catalogues are viewable to those in the book industry. See the Publish Seasonal section for more information.
The most recently published catalogues are posted to the Home Page and on your Publisher Page. Titles contained in these catalogues are indexed for search and are available for inclusion in custom catalogues.
Edit a Seasonal Catalogue
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Edit a seasonal catalogue
Seasonal catalogues in your account can be edited whether they are in Draft or Published status.
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You can add, remove, and reorganize the titles in the catalogue, or make changes to the catalogue information.
You must be logged in as an Account Manager or Catalogue Editor to access the editing tools.
Quick actions
Quick actions are available directly on the thumbnail, scroll, and grid views in the catalogue.
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Use the checkbox next to a title to select and act on multiple titles at once.
There are two possible quick actions that you can take in seasonal catalogues: copy and delete.
Copy
When you’re logged in, you can copy a title to your own custom catalogue.
If you are viewing a draft seasonal catalogue, the Copy button is hidden for titles that have not been added to CataList yet.
Delete
When you’re logged in, you can delete titles from catalogues that you have access to edit.
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The delete action deletes the title from the catalogue, not CataList. If you are a publisher and wish to remove your title fully from CataList, see Removing titles from CataList. |
Edit catalogue information
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Click the Edit icon to access more editing features, such as adding more ISBNs, adding front matter, reorganizing the order in which the titles appear in the catalogue, or publishing the catalogue. There are two ways to access the catalogue editing tools:
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Edit info
The Edit Info tab allows you to change any information that was included or excluded during the catalogue’s creation.
When you add ISBNs to a seasonal catalogue that has already been published
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Organize a catalogue
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Organize
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The Organize tab allows you to change the |
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Change the order of the ISBNs in your catalogue by
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Flag (or unflag) drop-in titles by clicking the drop-in flag indicator.
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If you did not intend to mark titles for deletion, you can use the Restore button that displays on delete-flagged rows to restore the title(s) back into the catalogue, or click the Cancel button to revert all changes back to the last Saved version.
Once you have saved your changes, deleted items cannot be restored back into the catalogue - but you can go back to the Edit Info tab to re-add any ISBNs as needed.
Publish a Seasonal Catalogue
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To publish a catalogue, view the catalogue and click on the edit button. Select the Publish option from the list.
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Publish a seasonal catalogue
Publish your catalogue so that users outside of your account can see it.
To publish a catalogue
1. Go to the catalogue and click the Edit icon, then click Publish. The Publish tab shows you the current status of the catalogue and
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3. After reviewing the details and making any final adjustments to your catalogue, click Publish Now. The confirmation message shows you how many ISBN spaces will be deducted.
If you wish to publish your catalogue fully to CataList,
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Release a catalogue as trade-only
Trade-only catalogues, and the titles contained in them, are viewable by users in Retailer, Library, Wholesaler, and Sales Agent type accounts. Publishers can view their own catalogues and titles, but not the trade-only catalogues of other publishers. Sales reps and marketing teams are able to create custom catalogues using titles in catalogues with trade-only status.
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In your catalogue table on My Page,
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The scheduled publish date can be edited at any time, or the catalogue can be
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Trade-only title display in catalogues
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Because sales reps can create custom catalogues with trade-only titles, there is a possibility that catalogues may be shared
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with users that do not have the necessary access permissions to view all titles.
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The following images show how the same custom catalogue displays for
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CataList users with different levels of access to the trade-only titles
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. You’ll see all the actions that you are allowed to perform for this catalogue, based on your access permissions.
Publisher view
When creating a custom catalogue, reps can easily see in the
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catalogue views which titles will only be available for signed-in trade users to see. All trade-only titles are clearly marked with a trade-only banner below the title. The custom catalogue can still be shared with anyone, but the bibliographic data for the trade-only titles will be hidden from viewers who do not have access to see it until the source catalogue becomes fully published.
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Trade recipient view
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When viewing the catalogue, signed-in users of authorized accounts will be able to see all the bibliographic data for the trade-only titles. The orange notification banner does not appear, making a seamless catalogue viewing experience for these authorized viewers.
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Blocked access view
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When a catalogue viewer
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is not
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authorized to see trade-only titles in a catalogue, they
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can still
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view all other titles in the catalogue, and the trade-only ISBNs will be indicated with a Coming Soon placeholder. When the source catalogues are upgraded to a fully published status, the bibliographic data for these titles will
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display to all viewers.