Exporting Titles

Owned by Zalina Alvi (Unlicensed)
Last updated: Sept 14, 2018
2 min read

BiblioShare Webform allows you to export your catalogue's data in one of two ways:

  1. Export as an ONIX record in XML format and download to your computer.
  2. Export your data directly to BiblioShare. 

In both of these cases, there are two options for exporting your data: a Full record or a Delta record.

  1. A Full record is (predictably) a full record of all the bibliographic data in your catalogue.
  2. A Delta record contains only a select portion of your data. For example, you can export an ONIX record for all the titles by a particular author or even just a single title.

Exporting a Full ONIX record as an XML file

  • Click the Actions drop-down menu and select Export selected titles to ONIX 2.1.
  • In the pop-up that appears, click OK to export all titles. The file will save automatically to your computer.
  • The entire catalogue that you see in the Manage Titles screen will be downloaded in XML format.
  • The file will be named "PublisherName_Full_YYYYDDMM.xml" where "Full" indicates that this ONIX record consists of your entire catalogue as it exists in the Webform. 

Exporting a Delta ONIX record as an XML file

  • Select your titles in one of two ways:
    • Through Advanced Search:
      • Click the Advanced Search button.
      • Enter criteria for the specific titles you want to export as a Delta record.
      • Click the Search button.
      • A list of results matching your criteria will be seen on the Manage Titles screen. Adjust your search criteria if necessary.
    • Selecting titles manually:
      • Alternatively, you can also select the boxes next to each title you want to export from the Manage Titles screen.
  • Once you have selected all your desired titles, click the Actions drop-down menu and select Export selected titles to ONIX 2.1. 
  • The file containing the titles you have selected will be exported as an XML file and saved automatically to your computer.
  • The file will be named "PublisherName_Delta_YYYYDDMM.xml" where "Delta" indicates that this ONIX record consists of a partial selection of your catalogue as it exists in the Webform.

Exporting a Full ONIX record to BiblioShare

  • Click the Actions drop-down menu or click on the link above the Uploaded to BiblioShare column on the Title Catalogue page.
  • In the Actions drop-down you will see an option to Export titles to BiblioShare - <YourBiblioShareAccountName>.
  • Select this option and the Webform will automatically transfer your entire catalogue to BiblioShare.
  • Note: Records edited in the Webform will replace any existing BiblioShare records.

Exporting a Delta ONIX record to BiblioShare

  • Select your desired titles using the above Exporting a Delta ONIX record instructions.
  • Click the Actions drop-down menu or click on the link above the Uploaded to BiblioShare column on the Title Catalogue page.
  • In the Actions drop-down you will see an option to Export titles to BiblioShare - <YourBiblioShareAccountName>.
  • Select this option and the Webform will automatically transfer your ONIX record to BiblioShare.
  • Note: Records edited in the Webform will replace any existing BiblioShare records.