CATALIST
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All bibliographic information has to be entered in the Title Detail page of your book/record in Webform.
In CataList on a book's Main Title page, bibliographic details are mostly displayed under the contributor name(s) and in the accordion dropdown in the left column. If the information for Sales Rights and Supply Detail are not populated, those accordion flaps will not display on the Main Title page.
Click on the corresponding bibliographic category to learn how to populate each specific field in Webform.
1. Title, Subtitle & Series Title
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BNC WEBFORM
Fill in the main title of your book in the Title box on Webform.
If your title begins with a prefix (a, an, or the), split the title to fill in the Title Prefix and Title without prefix boxes, which will automatically populate the Title box. Why? Splitting your title helps retailers sort them appropriately by the first letter of the title, instead of having it indexed by the prefix.
Add the book's subtitle, if it has one, in the first box under the General Information heading.
Hot Tip:
If the title of your book does not begin with a prefix, then you only need to fill in the Title box, leaving the Title Prefix and Title without prefix boxes empty
2. Product Form
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In CataList you can locate the Product Form information right under the Title and Contributor information.
BNC WEBFORM
The product form category, where titles are identified as digital versus physical publications, is very important: Not only is the title's product form displayed in title entries on CataList, but the product form is also used as a search filter, allowing users to isolate books based on product form.
Select the correct product form using the Product form box in the General Information tab on Webform.
Hot Tip:
Identify digital products by filling in the Epublication type box, in Webform. For print products & digital products, you can also optionally fill in the Product form detail box, in addition to the Product form box.
3. Sales Rights
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BNC WEBFORM
At the bottom of the General information tab you will find “For Sale with exclusive rights”.
Click the globe to see the list of countries available. WORLD, is also available as an option for your titles.
A list of countries will appear in a pop-up window. Please select appropriate option(s) and then click OK at the bottom. If you do not click OK, your selection will not be applied.
Using the General Information tab on Webform, fill in the FOR SALE WITH EXCLUSIVE RIGHTS box with the sales rights for your title. This information is displayed when you open the Sales Rights accordion on the Main Title page for your title in CataList.
Hot Tip:
If you hold the rights to sell the book in any territory, select “WORLD” in the “For sale with exclusive rights” field.
If you’re only planning to sell the book within Canada, or if you’re unsure about where, beyond this country, you may hold sales rights, select “Canada”.
4.(a) Publisher
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BNC WEBFORM
To enter Publisher name go to General Information tab on your Title Detail page. Make sure your publisher name is entered exactly the same way in all of your books/records.
4.(b) Imprint
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To enter Imprint Name
On your Title Detail page click on the Imprint tab to see the list of options available.
Enter your Imprint Name in the Imprint Name box. Please note, that if a Publisher Name and Imprint Name matches then only one displays.
Using the Imprint tab on Webform, you can assign the proprietorial code value for your imprint using the Name Code Value box under the Imprint tab. The Name Code should be set to 01 - Proprietary.
Hot Tip:
Publisher and imprint are both expected by retailers — provide both even if they're the same.
5. Supply Detail
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BNC WEBFORM
On your Title Detail page, in the Supply Detail tab to edit your Supply Detail Information click on the + Add New Supplier button, located on right of Supplier Name. As seen in Image 1, circle labeled number 2.
A new editable supplier section will appear within the tab.
On the Supply Detail tab on Webform, fill in the Pack Quantity box with the carton quantity numbers for your title – retailers are expecting this information!
Add Price, Price Type, Currency and Country. This is an important information for retailers, distributors and libraries to be able to sell your book. As this is a required information, it is also required for validating your ONIX record.
Hot Tip:
Price Type 01-RR Excluding Tax is most commonly used for the sale of books in Canadian Market.
You are able to add different prices for different currencies, territories and price types.
6. BISAC, THEMA, Audience and Age Range
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BNC WEBFORM
On your Title Detail page click on the Subject & Audience tab to enter BISAC and Thema Codes.
To select BISAC/Thema information:
Click on the show list button to see the full list of BISAC Subject Codes
Click on the show list button to see the full item list of Thema Subject Codes
Click Audience Range box to select the range type - years, months, grades, etc. Then define the age range in the boxes labelled From and To.
Hot Tip:
If the audience of your book is General Adult you do not have to define the age range. It is only necessary for childrens and YA titles.
Ranges should be three, maybe four years tops, please — never 0 to 99 and such flimflammery.
Ranges should be provided for all children's and YA books, and virtually never for general trade.
7. Illustrations, Measure Extent, Page Count
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All available data for illustrations, page count, measure and extent will be available in the Main Title page display. Located under title price and status.
Refer the image below for your convenience.
BNC WEBFORM
Click on the Measure & Extent tab on your Title Detail page. You can now enter the measure and extent information of your book.
Enter physical measure for physical publications.
Enter Duration and its Measure unit and/or File Size and it’s Measure unit
Click on the Illustrations tab to see the Type, Number and Description boxes.
Click on Type box to select from a list of available types of illustration types/codes.
Enter the number of illustrations in the Number box.
Add descriptions of your illustrations in the Description box.
8. Publication Date & Language
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BNC WEBFORM
On your Main Title page click on the General Information tab and scroll down to see the boxes labelled Language of text and Publication Date.
Enter the primary language of your publication and the publication date of your book.
Hot Tip:
You are able to set an on-sale date and expected ship date of your book inside the Supply Detail page.
Here’s a great blog on publication dates.