BiblioShare Webform allows you to export your catalogue's data in three ways:
Export as an ONIX record in XML format[SHORT or REF] and download to your computer.
Export your metadata in an Excel file.
Export your ONIX data directly to BiblioShare, or other trading partners.
You can export a single, multiple or all title/records in your catalogue.
Export/Transmit a Full ONIX file to BiblioShare
Exporting/Transmiting a Full ONIX file refers to a predictable answer, an ONIX file with all of your titles/records. Data aggregators like BiblioShare will often ask their clients to provide a full file annually to make sure all bibliographic data is up to date.
To download a Full ONIX file follow these steps
Step 1
Go to your Catalogue Manager page. Select all your titles by click on the check box on the first row of your Titles List.
Hot tip:
If you have more than 25 titles, click the Page size tab. You can select up to 500 titles a page. If you have more than 500 titles than it’s best to send break your file in parts and send 500 in the first and then the rest in the second
Step 2
Once you have all your titles/records selected, click the Actions drop-down menu and select Transmit to Partners.
Step 3
In the pop-up you will see an FTP partner listed as BNC BiblioShare - [Your Publisher Name]. To select this partner click on the checkbox next to the Partner Name.
Step 4
Once you have selected a partner to Transmit/Export data to, the Transmit X titles to selected partners button on the top right of the pop up will become active.
Click Transmit X title(s) to selected partners to start transmission/export.
Once the transmission is completed you will see a notifications on your Catalogue Manager page. If there is an error you will also see a notification.
Exporting a Delta ONIX file to BiblioShare
A Delta file contains only a select portion of your data. For example, you can export an ONIX file for all the titles/records by a particular author, a mix of titles/records of your choice, or even just a single title. Delta files are shared to communicate on-going changes to title(s) with your trading partners, such as BiblioShare.
Step 1
Select the title(s) you want to select by clicking on the checkbox by the title listing.
Step 2
Once you have your desired titles/records selected, click the Actions drop-down menu and select Transmit to Partners.
Step 3
In the pop-up you will see an FTP partner listed as BNC BiblioShare - [Your Publisher Name]. To select this partner click on the checkbox next to the Partner Name.
Step 4
Once you have selected BiblioShare as the partner to Transmit/Export data to, the Transmit X titles to selected partners button on the top right of the pop up will become active.
Click Transmit X title(s) to selected partners to start transmission/export.
Once the transmission is completed you will see a notifications on your Catalogue Manager page. If there is an error you will also see a notification.