Q. Do you collect my borrowers' data?
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A. We support a multitude of ILSs! Currently we can accept data using reporting modules in Polaris, Horizon, Symphony, Evergreen, Koha and KohaVSmart. If you have a different ILS at your library, contact us at librarydata@booknetcanada.ca and we'll discuss options!
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Q. What kind of information do you need to get from my circulation reports?
A. Libraries report their data in two weekly CSV files - a BranchData file and a LendingData file.
- The BranchData file contains: the library system code, the library branch code, the branch name, branch type, postal code, address, and user count for each library branch in the reporting library system or consortium.
- The LendingData file contains: branch code, catalog ID, ISBN(s), loans, renewals, holds, copies owned, copies checked out, and copies on order for each item in the library's collection.
Q. Do I have to submit data every week?
A. Yes. In order for LibraryData to function properly, we require that all participating retailers libraries submit their sales data every week by Monday.
Q. What happens to my data once I submit it?
A. We process all library data at a high level. Your circulation and holdings will be aggregated and shared in LibraryData's All Libraries view, and will also be aggregated at your system and branch levels as well. Our in-house processing captains review the data each week for accuracy and will follow up with you if there are any questions as to the data's accuracy.
Q. Once I sign up, can I submit all my historical data too?
A. No. Weekly LibraryData reports will be processed and aggregated in the system starting from when a library is added to the reporting panel. Historical data cannot be processed retroactively.
Q. Who has access to my library's data?
A. All contributing libraries have agreed to share their data with other contributing libraries as part of the LibraryData data-sharing agreement. Views of your data can be granted to retailers, library wholesalers or publishers who participate in SalesData with your permission only. To grant access to your circulation data to a retailer, library wholesaler, or publisher, please contact librarydata@booknetcanada.ca and we can arrange that.
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