This document has been superseded by a longer and more complete document
It remains here in case companies have linked directly to it
BookNet Canada's BiblioShare Webform (old site) /wiki/spaces/bish/pages/1395126 for ONIX creation and some other ONIX supporting software have simplified screens and are intended to used by rank beginners. Using ONIX properly has a real learning curve and the full manual is always the best resource.
THIS TABLE ASSUMES YOU ARE USING ONIX 2.1
|Record reference||Use the ISBN-13 here||YES|
Every ONIX record should carry a unique number – used to identify the metadata record.
|Notification type||default as "03"||YES|
|Notification type is about the record as well. It tells the recipient how much trust to put in|
the metadata (pre-publication information can change) or might be used to convey
advanced problems that a small publisher should email trading partners about.
DG=digital book (PDF or eBook)
|An ONIX record is a Product record as defined above. What form does it take in the |
broadest terms possible? That's what goes here.
DO NOT use code BA "book." It's there for situations like if a distributor doesn't know more.
Audio books are "A_" Ask for help if you need to describe a product with more than one
Product Form like "book and toy" or "book and DVD"
|Product form detail||B102 is Trade paperback|
Optional but expected
|A place to add detail to what you've said for Product Form. If it's a paperback retailers|
need to know what type it is - and that's almost always a "Trade Paperback" . Look at the list
and you'll find things that might describe your book, and the full ONIX code list contains
good explanatory notes. Google terms you don't understand as you'll usually find definitions.
Don't kill yourself adding "Detail" but these are primary data points used by retailers – you'll
need to understand what's important to your trading partners.
002 is PDF
|In ONIX 2.1 digital books don't typically use Product Form Detail (there are some choices for fixed |
format or free flow choices), but this the digital equivalent to a Product Form Detail. In ONIX 3.0
these values are found in Product Form Detail.
|Barcode||Code: 10 is likely||Physical books|
Do you have a standard ISBN-13 based barcode? It's called an EAN13 Barcode.
Use when you've published this
|Digital book sellers in particular want this but each ONIX record describes a Product.|
If you sold the same "work" or title in multiple formats wouldn't it be nice if ALL the records
shared an identifier? So in all such records select "01 Proprietary" and fill in a shared value in
the box beside it – a unique code please – don't use the book title spaces and all as that's
no help to anyone.
Title without prefix
|Use only if your book title|
contains a prefix
If your title has a prefix, then it's useful to separate prefix text from the remaining text to help the retailer index the title properly. Simply put the Prefix in one box and the title without it (how it would be alphabetized) in the box for Title without prefix.
If your title does not have a prefix, simply ignore the prefix and title-without-prefix fields and leave them blank. Only enter the full title in the main title field.
|Distinct title||As it appears on the book||YES|
Name code type
Name code value
|Use only if you're supplying|
your ONIX metadata to
More than you want to know available here:
|Imprint name||As it appears on the book||YES|
|The Publisher is the company who published the book. The Imprint is the brand, how it appears|
on the book. Publisher are Imprint are often the same thing but retailers like to know for sure.
|Publisher name||As it appears on the book||YES|
|See Imprint Name above – but normally the Publisher Name is the name of the company that signs |
contracts and whose name appears on the Title and Copyright page
|Publication date||The date this ISBN was first sold||YES|
|Dates in ONIX are YYYYMMDD – no hyphens, slashes or marks. Dates are "text" fields|
|Publishing status||02 is forthcoming|
04 is Active
|A way for the supply chain to understand where your book is in it's lifecycle. Nothing is |
in print forever. "Forthcoming" is "before publication" and you should update your record to "Active"
when it becomes available. The value should make sense with the Publication Date and the
Supply Detail's Product availability code.
Print and digital products
10 is Forthcoming
For Print books the Supplier would normally be your distributor but whatever company that a
For Digital books, the Publisher's name appears as the Supplier because they are who a retailer
The Product availability information is mandatory.