There are several ways to add new titles to your Webform catalogue. You can add a title by using the Webform interface, or you can import title data from an ONIX file, from BiblioShare, or from a spreadsheet.
Creating a Title using Webform
After logging into Webform you will be directed to the Manage Titles
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page, image below.
The Manage Titles screen provides a handy overview of all the titles currently listed in your catalogue, their ONIX validation status for each title, Actions dropdown menu, Search, Edit, Duplicate, Delete and various other functions. Please
To begin, click Add New Title in top right of your
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catalogue’s Manage Titles page to access
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the Main Title page of your book. Circled below in the image.
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Step 1
Enter your title's ISBN 13.
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Webform will automatically check to see if metadata for that ISBN already exists in our BiblioShare database, and will fill in the form with that data. It's like magic!
Image assets will also be imported into Webform if it already exists in BiblioShare.
Step 2
Enter data for all required fields.
Whether you're pulling data from BiblioShare or manually entering it, make sure to fill in all fields that are marked RED. These fields are required for schema validation.
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- [link to validation post here]
Step 3
Click Save to save your edits and return to the Manage Titles
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page.
The new title will be added to your catalogue on the Manage Titles screen.
Importing a Title from an ONIX file
If you have an XML file with ONIX data of your books you can upload the XML file to Webform.
Step 1
Select Import an ONIX file from the Actions drop-down menu in the Manage Titles screen, circled with the red dot in the image below. Then select Import an ONIX file from the menu.
A small pop-up window will appear as seen in the image below. Please click Browse to use the file browser and upload an onix file from your computer.
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To select ONIX file, double-click the
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file, or click once and press open on your browser window. Then, click upload to start the import.
Step 2
When the "File imported successfully" message appears, close the pop-up window.
If your file is corrupted or locked then you will get an error message.
The titles in your ONIX file have now been added to your catalogue. You can view these titles on the Manage Titles
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page.
If titles in your ONIX file are already in your catalogue, Webform will update those titles with the information from the imported ONIX file.
| Tip |
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Hot tip: You can add/update multiple titles by importing an ONIX file with multiple titles in it. |
Importing a Title from BiblioShare
As long as you have access to BiblioShare, Webform will automatically import an ISBN's data from BiblioShare when you try adding a new record.
There is unfortunately no way to import more than one title at a time from BiblioShare. This restriction has been put in place out of kindness to our hard-working server.
Adding Cover, Author, and Interior Images
There are three ways to add images from your computer to Webform. You can simply drop the file into the designated space, you can use the file browser, or you can upload a URL.
How to drop an image
Add an image file from your computer by simply dropping it in the image tab left of the title details as seen in the image below. Make sure to drop it in the tab with the text. Once you’ve dropped it a small pop up window will appear as seen in the second image below. Here you can choose if you want to use the dropped image as a Front Cover, Front Cover Thumbnail, Contributor Image or Interior Image.
How to add an image from your browser - file or url
Click on “Add media..! Or click to browse” tab as seen in the image below.
Then you will see this window pop up that will ask you if you want to Add a media file from your computer by click “From a file..” or, upload a URL by clicking “From a URL..”
