CataList primarily sources bibliographic data for CataList ISBN listings from the BNC BiblioShare database, which is populated from publisher ONIX files. The editing function on the Title Detail page, however, allows you to add any missing data and quick corrections directly into CataList. Check out our data flow infographic to get an overview of the data import and update processes.
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Using editing tools and section locks
When should you use the manual editing tools and when should you lock data? There are three main scenarios where manually editing your data can be really useful.
Scenario 1: Adding basic title data when the ONIX data hasn’t been released yet
Lock or unlock: Leave the section unlocked for automated updates
When you need to fill in some key advance data, you can add the information in CataList – but leave the section unlocked. CataList will keep all of your manually added data and images until the ONIX data starts feeding in, at which point those regular feeds will take over the usual updating process.
Scenario 2: Adding data that is not supporting in your ONIX file
Lock or unlock: Leave the section locked so ONIX updates don’t clear out your content
There are a number of reasons that you may not be able to supply content you have through your ONIX file, even if the data is supported in the ONIX standard. So if <PromotionCampaign> is not supported in your ONIX files, you can still manually add marketing content right in CataList. In this case, you want to lock the section so that BiblioShare updates to other fields like price or publication date don’t clear out the data you've entered.
Scenario 3: Emergency updates to specific fields
Lock or unlock: Unlock the sections when the ONIX is fixed
Perhaps a change is needed in time for a major sales appointment, or for legal reasons. There is a time delay between the decision when a change is made at the publisher and seeing updated data in CataList. In this case, it is advisable to use the locks only when necessary, as those locks will need to be removed after the corrected data has been sent out in the ONIX deltas.
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You can see the list of all your titles that have locked sections using the Locked Titles Report in the Settings > Reports tab. |
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Corrections in CataList are never sent back to BiblioShare – data flows in one direction only (from BiblioShare into CataList). |
Access the Edit Title page
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Manually edit a title on the Edit Title page
Manually editing a title’s content is straightforward and the steps are outlined below. For instructions on editing individual sections of the Edit Title page, see Editing each section.
Editing each section
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Contributors (including their role and whether they are Canadian)
Description
Key Selling Points
Marketing and Promotion
Related Products (Other Formats, Also Available, Previous ISBN, Comparable Titles)
Media (Video and Images)
Reviews